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Keeping Important Documents


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Keeping Important Documents


The pod today was sparked by a former client who called asking for information on a claim from 10 years prior. We discussed the importance of keeping paperwork for warranties/claims and suggestions on how to store them.

The folks at Real Simple have this article on how to organize & store important paperwork:

– Separate in to Categories. Split your paperwork into stacks of like-associations (household, medical, warranties. etc.) so you can create a separate folder or binder for each.

– Label Accordingly. Create tabs for general categories (household,etc.) and drill down from there with tabs for individual categories (for example, a “Household – Mechanical” tab for invoices/warranties of appliances or work done to the home). Alphabetize for ease of finding what you need when you need it.

– Choose Size Wisely. Do you need a 6 inch binder or will a 2 inch binder suffice? Will a fire-proof filing box work better? No sense in purchasing a full size filing cabinet when a filing box or a couple of binders would work.

– Store Conveniently. Do you have items that you will access more than a few times a year? Don’t store them on a high closet shelf or in some out-of-the-way place.

– Sort Incoming. It’s best to have one designated area of the kitchen or front hall to put paperwork waiting to be sorted/put away as it accumulates. Once you have a good pile, then go through the process of sorting/storing.

– Clear Out Unnecessary. Every 6 months or so, go through your binders/folders and purge those items which are old/outdated/irrelevant. Documents pertaining to household repairs or taxes they suggest keeping for 3 years, we recommend at least 5 years just to be safe.
We highly recommend checking out the article from Real Simple for more tips on handling the clutter of paperwork/documents in your home!


Contact Us!

At M. Vander Plow Insurance Agency, we can work with you to make sure you’ve got the coverage you need, while at the same time using all possible credits and discounts to make that coverage affordable. Just give us a call at 616-396-1497 or send us a note at mvpinsagency@gmail.com. We want to help you meet your goals, and make sure what’s important to you is protected!

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